General Description

The Swim Team Coach is responsible for managing overall operations of the WBC Swim Team. The Swim Team Coach attends the weekly staff meeting of the General Manager and attends all Swim League meetings. The Swim Team Coach (STC) is a summer employee, paid an hourly rate. As an hourly employee, the STC is required to submit a weekly timecard to the General Manager for approval and all overtime needs to be approved in advance.

The Swim Team Coach should be a role model for participants on the Swim Team, exemplifying integrity and the key characteristics we expect of our employees: Commitment, Respect, Responsibility and Cooperation. In addition, the Swim Team Coach should be a mentor for sportsmanship and team spirit to participants on the swim team.

While on duty, the Swim Team Coach should wear the coach's suit and uniform specified by the General Manager. When representing the Club at swim meets and club meetings, the STC should wear the uniform specified by the GM, a collared shirt and khakis.

Qualifications & Certifications

The Swim Team Coach must be certified in Red Cross Lifeguard Training and First Aid and CPR/AED for the Professional Rescuer and preferably certified in water Safety Instruction (WSI). Must be at least 18 years of age. Prior WBC work experience is preferred and competitive swimming experience is strongly preferred.

Reporting/Management Relationships

The Swim Team Coach reports to the General Manager (assisted by Summer Managers) with Departmental policy responsibility by the Swimming Director. The Swim Team Coach oversees the Assistant Swim Team Coach under the supervision of the General Manager. The Swim Team Coach should coordinate regularly with the Head Guard, working cooperatively to coordinate all swimming and pool activities.

The Swim Team Coach schedules the hours for the Assistant Swim Team Coach, subject to the approval of the General Manager at the GM's weekly staff meeting.

The Program Coordinator, who reports to the GM, will assist the Swim Team Coach in training employees and other areas as specified by the GM.

Primary Responsibilities

Duties of the swim team coach include:

• Assist the Swimming Director with Pre-Season Planning & Preparations:
  • In the pre-season, work in cooperation with the Swimming Director to develop the Season Calendar of events.
  • Attend league meetings in the pre-season to develop the Swim Meet schedule (making certain there is no conflict with the current WBC events calendar). Clarify League rules and regulations that need to be communicated to WBC Swim Team participants and their parents.
  • Organize Swim Team sign up at Swimming Orientation night, working under the guidance of the Swimming Director:
    • Be present to convey the expectations for Swim Team participation, including all rules and regulations which must be met.
    • Develop a handout to distribute to Parents that set clear expectations for the season.
  • Working under the guidance of the Swimming Director, organize and attend the Swim Team Suit fitting night following through with the vendor arranged by the Director.
  • Early in the season, schedule the photographer for a team picture, if so determined.
  • Check the inventory of Swim Team supplies and alert GM if new items are needed: Timers, ribbons, bullhorns, clipboards, etc.
• Oversee the Assistant Swim Team coach:
  Meet with the GM and Assistant Swim Team Coach to communicate expectations to the individual in that position prior to the start of practices. Conduct a similar mid-season discussion with the GM.
• Organize and run the Swim Team practices & meets:
  • Swim practices/schedule:
    • 8 am-9am - older swimmers
    • 9 am-9:30 am - younger swimmers
    • 9:30am -11:30 am - administration/meet & event planning
    • 11:30 am - 12:30 pm - swim practice
    • Swim meets - weekly, typically on Wednesday.
    • Relay meet at season open, Championships at season end.
  • Utilize/delegate to the Assistant Swim Team Coach as per above.
  • Program should include:
    • developing individual strokes, turns, starts, finishes
    • teaching sportsmanship
    • fostering team spirit
    • modeling appropriate team behavior
  • Organize meets/lineups:
    • Determine and communicate guidelines for participation in meets, including deadlines for when swimmers/parents need to commit to availability for a given meet, following board policy for the season.
    • Post meet line-ups with sufficient lead-time as indicated by Swimming Director or GM.
    • Recruit parents for timers, ribbon writers, etc.
    • Organize a bullpen and assign responsibility to a Lifeguard or Junior Lifeguard for running it.
    • Distribute ribbons after the meet.
    • Provide meet results to GM at weekly staff meeting.
• Organize special events & field trips:
  • Organize and attend Swim Team events (i.e. ice cream social, pizza or movie night), working under the supervision of the GM (and the Swimming Director where the GM deems appropriate).
  • Organize Field trips (i.e. Canobie Lake, Baseball game, etc.), working under the supervision of the GM (and the Swimming Director where the GM deems appropriate). Coordinate with the Sailing department where appropriate. Arrange for appropriate supervision/chaperoning and communicate safety rules and proper behavior to participants.
  • Organize awards night, in coordination with the Swimming Director - video, trophies, and food. Strive to get all swim team participants pictured in the audio-visual presentation. Distribute DVD to members at cost.
• Other:
  • Nominate swimmers for trophies.
  • May be asked to complete other tasks/projects at the discretion of the GM (i.e. Swim Team Handbook).